Warwickshire Police Authority Agenda - 25 May 2011
The Annual General Meeting of the Police Authority will take place at the SHIRE HALL, WARWICK on WEDNESDAY 25 MAY 2011 at 9.30am.
The agenda will be:-
1. Amendment to Procedural Standing Orders
2. Election of Chair and Vice Chairs
NB. The election of the Chair and the Vice Chairs will be carried out in accordance with Standing Order 3 (subject to the Authority approving the amendments referred to in Agenda item 1) which states:-
3.1 At an election of the Chair and Vice Chairs of the Authority, the procedure shall be as follows:-
3.1.1 Any Member who wishes to be considered for appointment as Chair of the Police Authority shall, unless it is impracticable to do so, not less than ten days before the annual meeting at which he or she is so appointed, or any meeting at which an interim Chair is appointed, submit to the authority a statement setting out the reasons why he or she wishes to be so considered. The Chief Executive shall ensure that any statement(s) are circulated to all Authority members not less than five days before the annual meeting.
Two statements to that effect have been received from Ian Francis and Phil Robson within the required timescale and are attached to this agenda. No further nominations can therefore be considered for the position of Chair.
3.1.2 Once the deadline for the receipt of the statement(s) by Members wishing to be considered has passed, no further candidates may be entertained by the Authority.
3.1.3 Prior to the commencement of the election, the Authority be reminded that at least one position of Chair or Vice Chair of the Authority should be held by an elected Member.
3.1.4 The Chair in office (if any) or the Chief Executive shall invite nominations for those candidates who had complied with the requirement as set out in paragraph 3.1.1 above.
3.1.5 In the event of more than one nomination being received, the Chief Executive will include the names of each member nominated on ballot papers, which shall be circulated to all members present.
3.1.6 Each member shall have one vote and candidates, including a candidate who is the Chair, shall be entitled to one vote.
3.1.7 Each member shall place a tick against the name for whom he or she wishes to vote.
3.1.8 If (a) there are more than two candidates, the candidate with an overall majority over the others shall be elected; otherwise (b) the candidate receiving the fewest votes shall be eliminated and further votes shall be taken, subject to (a), until there are only two candidates when the candidate receiving the most votes shall be elected.
3.1.9 In the case of an equality of votes, the Chair (if any) shall have a casting vote.
3.1.10 Having elected the Chair, the Chief Executive shall invite nominations for the post of Vice Chairs.
3.1.11 In the event of more than two nominations being received, the Chief Executive will include the names of each member nominated on ballot papers, which shall be circulated to all members present.
3.1.12 Each member shall have one vote and candidates shall be entitled to one vote.
3.1.13 Each member shall place a tick against the name for whom he or she wishes to vote.
3.1.14 If (a) there are only two candidates, those candidates shall be elected; otherwise (b) the candidate receiving the fewest votes shall be eliminated and further votes shall be taken, subject to (a), until there are only two candidates and they shall be elected.
3.1.15 In the case of an equality of votes, the Chair (if any) shall have a casting vote.
3. Chair’s Announcements
4. Apologies
5. Members’ Declaration of Personal and Prejudicial Interests
Members are reminded that they should declare the existence and nature of their personal interests at the commencement of the relevant item (or as soon as the interest becomes apparent). If that interest is a prejudicial interest the Member must withdraw from the room unless one of the exceptions applies.
6. Minutes of the Meeting held on the 20th April 2011 and Matters Arising (for exempt items see later on the Agenda)
PERFORMANCE REPORTS
7. Budget Outturn Report 2010/11
POLICY AND PROCEDURE REPORTS
8. Report of the Audit Committee
10. Partnership Landscapes – Partnership Consultation
GENERAL REPORTS / STANDING ITEMS
12. General Report of the Chief Executive
13. General Report of the Chief Constable
14. Urgent Business
which the Chair decides should be taken.
15. Date of Next Meeting
The next scheduled meeting of the full Authority will be on Wednesday 29 June 2011 at 9.30am. The meeting will include matters relating to the Policing Communities Governance Stream.
EXEMPT ITEMS
GENERAL
16. Exclusion of Members of the Public
To consider passing a resolution excluding members of the public for Agenda Items listed below on the grounds that their presence would involve the disclosure of exempt information as defined in the Local Government Act 1972 (Copies of appropriate extracts are available in Warwickshire Libraries and the Access to Information Register held in my office).
17. Exempt Minutes of the Meeting held on the 20th April 2011 and Matters Arising
PERFORMANCE REPORTS
18. 150plus Programme
19. Force Performance
20. Operational Update
POLICY AND PROCEDURE REPORTS
21. Disposal of Kenilworth Police Station
22. Urgent Exempt Business
which the Chair decides should be taken.
BEFORE CONSIDERATION OF THE FOLLOWING REPORT, ALL MEMBERS AND OFFICERS OF THE COUNTY COUNCIL WILL BE ASKED TO LEAVE THE MEETING
23. Operation Westbere (for Independent Members only)
OLIVER WINTERS
Chief Executive
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Warwickshire Police Authority - 20 April 2011
